Clubhouse Redevelopment

Here you can read all about the progress of the Sub-Committee (DEVCOM) which was appointed to progress clubhouse redevelopment.DEVCOM was convened in 2017 with the following Terms of Reference HERE . The first priority was a feasibility study of the members’ “Preferred Option”, Refurbishment Plus (target date 2Q 2018).

DEVCOM members are as follows:

Current Members
- DEVCOM 3 – Take Refub+ to detailed plans and costings for final member approval
  - Charlie Donald (Chair of DEVCOM3)– from July 2017
  - Joe Meilak (from February 2020)
  - Orestis Tzortzoglou (from February 2020)
Previous DEVCOM Members
- DEVCOM 1 – Evaluate all options, present to membership and obtain final decision
  - Andrew Medhurst (Chair of DEVCOM1 & Gardens Treasurer)
  - Mark Holloway (DEVCOM1)
  - Alan Barnet (DEVCOM1)
  - Juliet Childs (DEVCOM1)
  - Sarah Donald (DEVCOM1)
  - Andy Martin (DEVCOM1)
  - Jean Martin (DEVCOM1)
  - Mark Phillips (DEVCOM1)
  - Rob Richman (DEVCOM1)
  - Andrei Saltykov ((DEVCOM1)
  - Sian Tyler (DEVCOM1)
- DEVCOM 2 – Evaluate feasibility of members decision, Refurb+
  - Ian Childs (Chair of DEVCOM2) – from July 2017, resigned August 2019
  - Jackie Valin (DEVCOM2,Chair of The Committee) – from July 2017
  - Nigel Tabbron (DEVCOM2, from March 2019)

Minutes of DEVCOM meetings (click to open in new window)

Chronology of events since 2014

July 2014 – DEVCOM(1) formed to investigate alternate options for clubhouse redevelopment;
Oct 2016 – DEVCOM(1) issues its Final Report;
Apr 2017 – Members approve voting methodology to determine the Preferred Option;
May 2017 – the members’ “Preferred Option” is Refurbishment Plus
July 2017 – The Committee appoints DEVCOM2 to confirm the feasibility and develop the concept of the Preferred Option;
Jan 2019 – Report GSE Survey Report (January 2019)
Mar 2019 – DEVCOM2 Report and Recommendations to Committee (“Next Steps”) Next Steps Paper 11Mar2019
Nov 2019 – Committee is asked by DEVCOM2 for their approval to sign a contract with Clarke Butterfield with a value of c£30,000
- Memo to Committee from DEVCOM2: Apr2019 – Appointment of Professionals for Stage 2
- Clubhouse at TheGardensTennisClub_RIBAConciseProfessionalServicesContract 2018_111119
- Programme Rev A
Jan 2020 – Committee rejects expenditure of c£30,000 on Clarke Butterfield contract (see summary of all Committee Meeting discussions on Clubhouse Redevelopment from Jan 2019 to Jan 2020: Minutes from Committee Meetings Jan 2019 to Jan 2020
Mar 2020 Committee approves quantity Surveyor report at cost of £1,200: Committee discussion of DEVCOM – Mar 2020
Aug 2020 – Committee receives report from DEVCOM2 incl. reports from quantity surveyor (Tim Pearce)
Aug 2020 – DEVCOM2 Update to AGM 2020 (17Aug2020): Devcom 2 AGM update_17 Aug 2020
April 2021 – DEVCOM Update and response to member query
- Member Letter to DEVCOM
- DEVCOM Response and April 2021 Update
May 2021 -DEVCOM Membership consultation and update including presentation from architect
- Zoom meeting recoding, the main content starts around 48mins into the recording – https://us02web.zoom.us/rec/share/AGRJY4-9XuPWz6Fmixz7yMui57Y3zXTbsqzgUJ6Twd6ue6kVusfqtCY3mFtSIRPG.2nEOEBwSZol8s1gP
- Password for zoom meeting, ?d1QTNbG
- Presentation
December 2021 – Club House Development Update

Expenditure on Clubhouse Redevelopment 2013 to 2020 (as at August 2020)

- The_Gardens_Lawn_Tennis_Club_Limited_-_Account_Transactions
- The Gardens Lawn Tennis Club Limited – Clubhouse Rebuild Project Summary
- Please note £4,338 included in the above reports from Oct2018 is actually part of the Floodlights on 5&6 project